Coordinator Payroll

Responsible for processing bi-weekly payroll in Oracle for all VITAS programs assigned. Handles all payroll related functions of the organization; this includes, maintaining all employment data, leave accrual data, garnishments, verifications of employment, direct deposits/pay cards and tax records. Provides customer service and assistance to program managers and employees regarding payroll questions and issues.

• Prepares employees’ separation check requests for states that requires final checks to be processed.

• Reviews and provides additional payment spreadsheets to Payroll lead for processing.

• Assist the benefits department with any questions and corrections needed.

• Generates manual check requests, stop payment and reversal requests.

• Validate checks count and assures accurate distribution of payroll packages to the programs.

• Updates employee’s pay card information upon hire or when changes are submitted.

• Maintains leave accrual records and makes all necessary adjustments and updates.

• Maintains employment data in Oracle.

• Responsible for handling verifications of employment and garnishments.

• Responds verbally or in writing to all payroll inquiries from Business Managers, field HR personnel, VITAS employees and garnishment vendors.

• Review time keeping issues prior to payroll processing.

• Audits variances during payroll processing.

• May perform entry level Payroll and HR Lead duties as required.

• Perform other additional duties as assigned.

QUALIFICATIONS

• One-year prior related experience required.

• Ability to work on various assignments simultaneously.

• Ability to work independently with limited supervision, multitask and possess strong initiative.

• Ability to communicate tactfully, verbally and in writing with department heads, managers, coworkers and vendors to resolve problems and negotiate resolutions.

• Working knowledge of computers, internet access, and the ability to navigate within an automated system as well as a variety of software packages such as Outlook, Excel and Word.

• Ability to work extended hours (as needed).

• Oracle experience preferred.

EDUCATION

• Associate’s degree in accounting, business administration or related field from an accredited college or university or the international equivalent preferred.

SPECIAL INSTRUCTIONS TO CANDIDATES

• EOE/AA M/F/D/V