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Project Management

Project planning, that’s on-time and on-budget

Engineering

Coordination

Ensure seamless coordination for project completion on time; our Project Manager integrates work between the Engineering and PMC teams and ensure there is no deviation from design, lapse in quality during execution, or reason to defer beyond schedule. It is verified that the work is completed according to the approved design and that all necessary tools are used to deliver the project.

Provide weekly status updates on approved drawings and changes to verify that procurement is proceeding according to the overall project delivery requirements and that construction is based on the most recent approved drawings.

Implementation

Planning

Begin by performing an initial project assessment to determine project goals, restrictions, assumptions, and scope so that work may be leveraged and superfluous data removed for faster approval.

In order to meet the project’s deadlines, ensure the plan and schedule of work activities are in line with construction-led planning. We do not limit our responsibility to just monitoring the project schedule; we also assist the client in reviewing the look-ahead plan, daily and monthly progress reports, recovery plan, and documenting the progress of the project.

Carefully examine the project plan and, if necessary, suggest acceleration strategies. We collaborate closely with the Business Management team to identify all risks ahead of time and offer a strategy for mitigating them.

Procurement

Assistance

A well-thought-out procurement strategy is devised for obtaining all project resources. By providing the client with vendor selection and competency mapping of the resources deployed on the project, we help the client gain a better insight into the project.

We assist the client by essentially performing the following tasks:

• Preparing technical requirements and a request for proposal (RFP) for goods, services, and work.

• Creating technical comparative statements for the bids that have been received

• attending meetings, conference calls, and other events to assist the client during technical negotiations on significant components and contracts.

• Review of the final suppliers’ quality assurance strategies

• Advising the client on how to link the payment terms to the technical documents and the material’s physical readiness

• Monitoring the EPC contractor’s procurement and compliance with quality standards and timeframes, as well as following up on the EPC contractor’s monthly project report.

• Constantly evaluate purchase order logs for all main items, as well as bulk materials, to keep track of order logs for rapid access.

• The EPC contractor’s monthly plans are reviewed and presented to the client for follow-up on deliverables according to the procurement schedule.

• Create a material delivery milestone tracking report to monitor the status of material and equipment deliveries.

• Track and monitor material status every month. A thorough Material Expediting Matrix is built based on inputs from the EPC contractor’s procurement team.

• Monitor and coordinate final reconciliation of “Free Issue” materials received and issued as defined in the EPC/Services contract.

Expedite the delivery of major components based on the project’s priorities by following up with the manufacturers on a regular basis, if necessary.

Execution

Quality

Management

Our enormous experience in delivering several multi-gigawatt solar power projects has established unequivocally, that quality is critical to any project as it ensures that the components are functional and durable for the duration of their design life while requiring minimal maintenance.

We have divided our Quality Management in three subsets:

A. Pre-Dispatch Inspection

Visit the production factory to inspect and test essential project components prior to dispatch, according to the QAP as per the agreed testing benchmarks. For acceptance, tests are performed on random samples, while test findings and certificates are examined for the balance quantities. We are proficient at inspecting:

• PV Module

• Mounting Structures

• Inverters

• Inverter Transformers & Power transformer

• HT Panels

• SCADA

• Switchyard major equipment and allied structure material.

• HT Cables

After reviewing the needed compliances, the inspection visit is followed by the submission of a detailed inspection report to the client, based on whose feedback the material dispatch release is provided to the manufacturer.

B. On-site Quality Assurance

Inspect the material upon its arrival at the site, visually inspecting them for any damage sustained during transit or for any disparities in goods for the provided MDCC, followed by drafting a quality inspection report.

Double-check that the manufacturer and supplier are complying with all regulations, and keep a record of any essential installation manuals, test reports, and other papers on site.

C. Construction Quality

Quality engineers conduct quality checks on all site work to ensure that they are completed according to the approved checklist, standard operating procedures (SOPs), and Field Quality Plan (FQP).

Ensure bill of quantity verification as well as visual checks for all materials supplied on site. Quality Inspection Reports are produced for significant items, outlining the quality features of the materials supplied for the project. The report also includes suggestions as well as conclusive assertions for material approval or rejection.

On-Site

Material

Management

Material management is one of the most important aspects of project management since it helps the construction team ensure that the proper materials are accessible at the right time.

Material management entails proper material delivery planning and storage on site until the materials are needed for construction.

In collaboration with the EPC contractor, we ensure effective maintenance of the registers, after we obtain access to the summary sheet of the material inward, outward, we issue register to the store workers. This assists the client in assuring accurate materials reconciliation at various phases of the project during execution.

Material management also aids procurement, inventory reduction, follow-up, and local coordination for logistics and shipping, as well as receiving material and equipment on time.

Project

Documentation

Management

During execution we provide checklists to the site team for all scheduled activities to be implemented, and a record of completed checklists and inspections, nonconformity reports (NCR), and site observation reports (SOR) are maintained on site for future reference and record.

The PMC team documents and signs off on each activity, as well as providing observations and comments with specific recommendations.