Office Manager (f/m/d)

At Aleph Alpha, we are shaping the future of AI with European values at the core. The heart of our product is developing cutting-edge generative AI solutions with a strong emphasis on sovereignty, ethical development, and societal benefit. Our generative AI offering empowers businesses, governments, and individuals to achieve their full potential.

We operate across two core locations, Heidelberg and Berlin, and are seeking a new Office Manager for our Berlin-Mitte office.

Your responsibilities:

• Office Operations: Ensure smooth day-to-day office operations, including mail handling, deliveries, equipment orders, and onboarding preparation

• Reception & Experience: Act as the first point of contact for visitors and employees, creating a welcoming and professional office environment

• Event & Culture: Plan and execute team events, after-works, and company meetings in collaboration with the People Team

• Office Move (Key Project): Take ownership of coordinating the office expansion, ensuring a seamless transition

• Administrative Support: Manage invoices, collect receipts, and support accounting processes

• Feel-Good & Culture: Drive initiatives that foster a positive, engaging, and supportive workplace

Your profile:

• Strong organizational skills with the ability to manage multiple priorities

• Excellent communication skills (written and verbal)

• German language skills at a minimum level of B2 are required.

• Proactive and solution-oriented mindset

• Hands-on and self-driven working style with high ownership

• Solid technical proficiency with common office tools and systems

• Experience in office management or a similar role

• First experience in project coordination (e.g. office moves, events)

• Passion for creating a great employee experience and office culture

• Target start date: July 1st

What you can expect from us:

• Become part of an AI revolution!

• 30 days of paid vacation

• Access to a variety of fitness & wellness offerings via Wellhub

• Mental health support through nilo.health

• JobRad® Bike Lease

• Substantially subsidized company pension plan for your future security

• Subsidized Germany-wide transportation ticket

• Budget for additional technical equipment

• Flexible working hours for better work-life balance and hybrid working model

• Virtual Stock Option Plan