About Avoca

Avoca is transforming how home service companies engage with their customers. Our AI-powered conversational agents handle every high-value inbound call, including booking jobs, qualifying leads, and driving higher revenue—all at a speed and consistency unmatched by human call centers.

We’ve expanded to 100 employees in under two years, backed by a high-energy, in-office culture across our NYC headquarters and Santa Barbara office. In a $500B+ market where missed calls mean lost business, we’re building the category-defining platform for AI-driven customer engagement.

We’re serving the largest brands in home services, and grew 10x in 2025. With a high-performance, in-office team in NYC, we’re moving fast to capture a massive, underserved market where 85% of missed calls go to competitors. Every hire here has an immediate and visible impact.

About the Role

We're hiring a Recruiting Coordinator to run the day-to-day operations of our hiring process. At our current pace, every open role matters and a great coordinator directly accelerates how fast we grow.

You'll own interview scheduling, candidate communication, and process quality across the entire funnel. You'll partner with recruiters and hiring managers to keep a high volume of interviews running smoothly, and you'll be the person candidates remember as the reason their experience felt organized and human.

This is a strong fit if you're detail-oriented, energized by coordination work, and want a path deeper into Recruiting or People Operations at a company that's scaling fast.

What You'll Do

• Coordinate end-to-end interview scheduling across multiple roles and teams, including complex onsite loops, panels, and cross-timezone virtual screens.

• Serve as the primary candidate contact throughout the interview process, from setting expectations, answering questions, and keeping things moving.

• Maintain clean, accurate pipeline data in Ashby.

• Support recruiters with pipeline reporting, candidate follow-ups, and sourcing logistics.

• Coordinate offer preparation and support the closing process.

• Keep hiring managers on track with interview timelines and feedback deadlines.

• Identify and fix friction in our scheduling workflows, templates, and coordination systems.

What You’ll Bring

• 2-4 years in Recruiting Coordination, People Operations, or a similar role where you managed high-volume scheduling and candidate communication.

• Sharp organizational skills: you track dozens of moving pieces without dropping any.

• Clear, professional communication with candidates and internal stakeholders at all levels.

• Comfort managing shifting priorities in a fast-moving environment.

• Discretion with confidential candidate and compensation information.

• Nice to have: experience with Ashby, or prior time at a high-growth startup.

Who You Are

• You take ownership of your work and don't wait to be told what needs doing: when you see a gap, you fill it.

• You're the kind of person who manages high volume interviews across a week and none of them slip.

• You communicate early and clearly, whether it's flagging a scheduling conflict to a hiring manager or keeping a candidate in the loop on next steps.

• You care about the small details, from a well-formatted calendar invite, a timely follow-up, a warm candidate experience, because you know they add up.

• In-office, engaged, and eager to lead from the front at our NYC location full-time.

Benefits

• Comprehensive medical, dental, and vision insurance

• Company-sponsored 401(k) through Vestwell

• Flexible PTO plus U.S. federal holidays

• Daily in-office lunch through Parkday

• Dinner covered when working late

• Commuter support including transit reimbursement and late-night rideshare

• Standing desks and workspace accommodations available on request

• All core tools and software provided

Why Avoca

At Avoca, you’ll be part of a team that’s building a category-defining company at the center of a massive market opportunity. We’re a fast-moving, collaborative team with a culture designed for builders who thrive on speed, iteration, and impact.