Site Engagement & Feasibility Specialist

Brief Position Description:

The Site Engagement & Feasibility Specialist (SEFS) is a key member of the Regulatory Operations team, responsible for ensuring Novotech delivers optimal site strategies to clients for each new business opportunity. SEFSs also collaborate with Project Managers to conduct post-award feasibility assessments, refining site selection.

Working closely with the Therapeutic Strategy Manager/Director (pre-award), Project Manager (post-award), and the Clinical Team, including the Site Engagement and Feasibility Manager and Feasibility Coordinator, the SEFS acts as the Regional Feasibility Lead for all feasibility activities for assigned projects. This includes direct engagement with Country Managers and local clinical teams.

Success in this role requires strong critical thinking, attention to detail, and the ability to work within tight timelines.

Minimum Qualifications & Experience:

• A degree in clinical or life sciences. Relevant qualifications in allied health professions may also be considered.

• Previous experience in feasibility and/or study start-up is highly regarded.

• Strong communication skills, with the ability to priorities tasks and meet deadlines.

• Site Engagement & Feasibility Specialist: Minimum 1–2 years’ experience in feasibility or site management within a CRO or pharmaceutical company.

Responsibilities

• Collaborate with the Therapeutic Strategy Manager/Director (pre-award), Project Manager (post-award), and Clinical Feasibility Team to support feasibility activities.

• Act as a key liaison between the Clinical Team and other internal stakeholders to ensure seamless communication and project execution.

• Build and maintain strong relationships with key opinion leaders, investigators, and site staff across multiple therapeutic areas.

• Review study documents (e.g., protocol, synopsis, RFP, executed work order) to inform site selection.

• Conduct literature reviews and utilise commercial databases and internal tools to support feasibility strategy development.

• Design study-specific feasibility questionnaires using the CTMS Feasibility module.

• Collaborate with Country Managers, Directors, and Site Engagement and Feasibility Manager to support site engagement visits.

• Analyse feasibility responses critically, demonstrating proactive follow-up and strategic thinking to optimise results.

• Use reporting tools to provide regular updates to internal teams and clients; contribute to proposal documentation as needed.

• Present feasibility findings to clients via teleconferences, in-person meetings, and bid defences.

• Prepare comprehensive feasibility reports for post-award (paid) assessments.

• Manage the preparation and collection of Confidential Disclosure Agreements.

• Represent Novotech at external events (e.g. KOL engagement visits, site meetings, vendor meetings, professional association). Be mindful of the role of ambassador for Novotech when conducting day to day business.

• Understand the responsibilities of Novotech as a service provider in the pharmaceutical and biotech industry and ensure all communications with external parties present a positive professional image of the company.

Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs.
We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities.
We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.

Responsibilities

• Collaborate with the Therapeutic Strategy Manager/Director (pre-award), Project Manager (post-award), and Clinical Feasibility Team to support feasibility activities.

• Act as a key liaison between the Clinical Team and other internal stakeholders to ensure seamless communication and project execution.

• Build and maintain strong relationships with key opinion leaders, investigators, and site staff across multiple therapeutic areas.

• Review study documents (e.g., protocol, synopsis, RFP, executed work order) to inform site selection.

• Conduct literature reviews and utilize commercial databases and internal tools to support feasibility strategy development.

• Design study-specific feasibility questionnaires using the CTMS Feasibility module.

• Collaborate with Country Managers, Directors, and Site Engagement and Feasibility Manager to support site engagement visits. 

• Analyze feasibility responses critically, demonstrating proactive follow-up and strategic thinking to optimize results.

• Use reporting tools to provide regular updates to internal teams and clients; contribute to proposal documentation as needed.

• Present feasibility findings to clients via teleconferences, in-person meetings, and bid defences.

• Prepare comprehensive feasibility reports for post-award (paid) assessments.

• Manage the preparation and collection of Confidential Disclosure Agreements.

• Represent Novotech at external events (e.g. KOL engagement visits, site meetings, vendor meetings, professional association). Be mindful of the role of ambassador for Novotech when conducting day to day business. 

• Understand the responsibilities of Novotech as a service provider in the pharmaceutical and biotech industry and ensure all communications with external parties present a positive professional image of the company.

Level Specific Responsibilities:

Senior Site Engagement & Feasibility Specialist:

• Lead complex feasibility assessments, including multi-country and multi-therapeutic area projects, ensuring alignment with client expectations.

• Provide mentorship and guidance to Feasibility Coordinators and junior team members, supporting their development and performance.

• Collaborate closely with the Site Engagement and Feasibility Manager to refine feasibility methodologies, tools, and processes.

• Contribute to internal process improvements and innovation initiatives within Clinical Services, including development of SOPs, templates, and best practices.

• Lead internal feasibility review meetings, ensuring cross-functional alignment and timely resolution of challenges.

• Provide training and onboarding support for new team members within the feasibility function.

Qualifications

• A degree in clinical or life sciences. Relevant qualifications in allied health professions may also be considered.

• Previous experience in feasibility and/or study start-up is highly regarded.

• Strong communication skills, with the ability to prioritize tasks and meet deadlines.

Role Levels:

• Site Engagement & Feasibility Specialist: Minimum 1–2 years’ experience in feasibility or site management within a CRO or pharmaceutical company.

• Senior Site Engagement & Feasibility Specialist: Minimum 2–4 years’ experience in feasibility or site management.