Sr. Executive - Real Estate and workplace
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Key Responsibilities
• Manage administrative and secretarial duties including:
• Call handling, screening, and routing
• Calendar management and scheduling
• Travel coordination and bookings
• Planning meetings, conferences, and events
• Arranging catering, equipment, and meeting rooms
• Procurement of office supplies and equipment
• Lead vendor negotiations to optimize cost and service quality.
• Oversee housekeeping, cafeteria, and facility vendors to ensure SLA adherence.
• Manage AMCs and preventive maintenance schedules for office infrastructure.
• Coordinate insurance-related activities and documentation.
• Support Program Manager in daily operations and special projects.
Skills
• Strong communication skills in English, Telugu, and Hindi; pleasant and professional demeanor.
• Effective problem-solving ability with a proactive approach to daily operational challenges.
• Proficient in MS Excel, MS Word, and PowerPoint.
• Strong vendor management and negotiation skills.
• Experience in handling multi-functional responsibilities in early-stage setups (CUG plans, insurance coordination, office equipment vendors, etc.).
• Managed cafeteria operations & employee meals program (breakfast/lunch/snacks), including vendor coordination, quality control, and hygiene standards.
• End-to-end facilities management, including pantry and housekeeping operations.
• Experience in managing AMCs (Annual Maintenance Contracts) and vendor performance tracking.
• Handled insurance coordination (employee insurance, vendor-related policies, etc.).
• Strong budget management and cost optimization capabilities.
• Coordinate with HR for employee engagement activities and office events.
• Manage front office operations, including candidate handling, reception, and administration.
Education & Qualification
• Graduate in any discipline.
• Minimum 5-6 years of experience in office administration / facility management / administration support roles.
• Strong communication skills in English, Telugu (mandatory), and Hind.