Workplace Experience & Events Coordinator

COMPANY: Venture Capital Firm

POSITION: Workplace Experience & Events Coordinator

LOCATION: New York, NY - In office Monday-Friday

HOURS: 8:30AM - 5:00PM (with availability for extended hours)

COMPENSATION: $80-120K DOE + Bonus Eligible + Great Benefits

BACHELOR’S DEGREE: Required

Our client is a global venture capital company that partners with the world’s most ambitious entrepreneurs to drive resilience and applied AI. They are looking for someone who genuinely loves creating exceptional, well-executed experiences for people.

As the Workplace & Events Coordinator, you'll play a role in shaping how the NY office comes to life, from day-to-day operations to thoughtfully run in-office events. You’ll coordinate logistics, partner with internal teams and external vendors, and help deliver seamless employee and guest experiences with a high bar for hospitality and execution. If you take pride in the details, notice what others miss, and thrive in a role where service, ownership, and care truly matter, this role is for you!

Responsibilities of the Workplace Experience/Events Coordinator:

Events & Experience

-Coordinate and execute in‑office events ranging from small internal gatherings to events of up to 100 attendees

-Liaise with internal teams, leadership, and external partners to align on event goals and logistics

-Manage event timelines, run‑of‑show, and day‑of execution

-Coordinate vendor access, COIs, deliveries, and building requirements

-Move and reset furniture to accommodate events and restore the office post‑event

-Support event setup, breakdown, and on‑site facilitation

Office Operations & Coordination

-Support daily office operations to ensure a polished, welcoming, and functional environment

-Partner with the Workplace Experience Manager on office planning and execution

-Assist with conference room coordination and space readiness

-Maintain high standards for shared spaces, kitchens, and event areas

-Order supplies and support inventory related to the office and events

Collaboration & Communication

-Serve as a key point of contact for NY‑based events and office needs

-Work closely with a distributed office team across the U.S.

-Communicate clearly and professionally with internal stakeholders and external vendors

Requirements of the Workplace Experience/Events Coordinator:

-Bachelor’s degree required

-3+ years of experience in event coordination, office services, hospitality, or workplace operations

-Proven ability to manage logistics and multiple priorities simultaneously

-Strong organizational skills and attention to detail

-Comfortable with physical aspects of the role (moving furniture, event setup)

-Professional presence with strong interpersonal and communication skills

-Reliable, proactive, and solutions‑oriented

-Experience leading and running events in corporate or executive office environments

Bonus Experience

-Familiarity with COIs, vendor management, and building operations

-Experience working with cross‑functional or geographically distributed teams