Executive Assistant - Chairman’s Office

This is an exciting opportunity to work in a dynamic, fast-paced environment and work closely with Chairman’s Office team members and partners. This position provides administrative support for the Chairman & CEO and is an integral part of the team working under the direction of the Senior Executive Assistant. The ideal candidate is experienced in handling a wide range of administrative related tasks and is eager to learn, able to operate in fast-paced environment, and willing to work a minimum of 4 days a week in the New York office.

Responsibilities

• Assist the Senior Executive Assistant with day-to-day activities supporting Chairman & CEO

• Provide back-up calendar and travel management for Chairman & CEO as well as primary calendar and travel management for Vice President Assistant (VPA)

• Ensure timely preparation and processing of expense reports and review expenses submitted to Chairman’s Office for approval and highlight any out of policy spend

• Manage conference room reservations, distribution lists as well as assist with Amex Entertain, processing invoices, ordering supplies, etc.

• Assist with special events, projects, and initiatives

Qualifications

• Ideal candidate should have 3+ years of previous experience as an Executive Assistant to a senior leader

• Proven ability to work within deadlines in a fast-paced, dynamic environment and execute across multiple initiatives/tasks

• Strong sense of integrity for using discretion and maintaining confidentiality with sensitive information

• Motivated, proactive team player with the ability to interact with colleagues at all levels of a diverse, global organization

• Excellent verbal and written communication skills

• Strong attention to detail with emphasis on accuracy, quality, timeliness, follow through and sense of urgency in executing

• High proficiency in Microsoft PowerPoint, Excel, Word, and Outlook and willingness to learn new technology

• Must work well under pressure without losing composure and professionalism

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue
visa sponsorship for these positions.