Senior Administrative Assistant

Position Summary, Responsibilities and Expectations:

Financial Management:

• Support OM for monthly, yearly financial reporting processes (local tax file and internal system)

• Support financial controls to ensure compliance and accuracy.

• Manage vendor relationships and negotiate contracts relate to office purchases.

• Ensure timely and accurate processing and reviews of invoices and payments.

• Support financial audits, CIT check, VAT check, Tax documents, and TP
Human Resources (HR) Administration:

• Manage HR administrative processes, including onboarding, offboarding, and employee records.

• Ensure compliance with labor laws and regulations.

• Support recruitment and talent acquisition efforts.

• Administer employee benefits and compensation programs.

• Develop and implement HR policies and procedures.

• Manage employee relations and address employee concerns.
Administrative Operations:

• Oversee day-to-day office operations and ensure a smooth and efficient workflow.

• Manage office supplies, equipment, and facilities.

• Develop and implement administrative policies and procedures.

• Coordinate and manage internal and external communications.

• Manage and improve the company's information technology systems.

• Organize and manage company events and meetings.

• Ensure proper record keeping and document management.

Essential Skills and Experience:

• Bachelor's degree in Business Administration, Finance, Human Resources, or a related field (Master's degree preferred).

• Minimum 5 years of experience in operations management, with a focus on finance, HR, and administration.

• Strong understanding of financial principles, HR practices, and administrative procedures.

• Proven ability to develop and implement process improvements.

• Excellent analytical, problem-solving, and decision-making skills.

• Strong leadership, communication, and interpersonal skills.

• Proficiency in relevant software and systems (e.g., ERP systems, HRIS, accounting software).

• Strong organizational and time-management abilities.

• Experience with project management.

• Knowledge of local labor laws.

• English or multilingual skills.